The Hotel Roanoke, Roanoke VA
September 25-26, 2020
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To take advantage of these opportunities, check all that apply.
Ad Specs and Deadline
3.5” x 4.75” vertical, CMYK color, 300 dpi, no bleed
Print ready PDFs per the above specifications are due by August 14, 2020. Email print ready pdf ad to Dana Gibson.
Federal Tax ID #: 54-0829762 501(c)(3)
PAYMENTPayment is due in full by July 24, 2020.
CANCELLATIONWritten cancellations received in the PSV office by July 24, 2020 will receive a 50% refund. There are no refunds for cancellations received after July 24, 2020.
PSV Exhibit Application QualificationsThis meeting is a private meeting for District Branch members and exhibitors whose products are in line with the district branch’s mission. We will consider all applications for exhibit space but reserve the right to reject any application which the district branch in its sole discretion determines is not consistent with our mission.
Credit Card - Full Amount
Credit Card - 50% Amount Due
Promotional opportunities are related to the marketing of a good and/or service and are not continuing medical education. Associated standards related to promotional activities include but are not limited to (see Standards for Commercial Support):
Exhibits, Promotion, or Advertisements Cannot:
Exhibits, Promotion, or Advertisements Can:
Individual promotional activities can utilize logos as allowed by the ACCME guidelines and as agreed to by the Psychiatric Society of Virginia staff. Commercial interests may not purchase promotional opportunities connect to the education place and space.
Any promotional opportunities outside of those stated in the prospectus must be agreed upon in writing by the Psychiatric Society of Virginia's office prior to implementation.
If in attendance, each company representative will be required to wear a name badge identifying themselves and their company. Should a representative choose to attend one of the educational sessions, name badges must be worn and no questions or feedback are allowed. Should the representative host an event for activity participants, unrelated to the educational activity, it cannot be scheduled at the same time as the educational activity.
Company assumes all risks and responsibilities for accidents, injuries or damages to person or property and agrees to indemnify and hold harmless the Psychiatric Society of Virginia, its officers, directors, trustees, employees, agents and contractors, from any and all claims, liabilities, losses, costs and expenses (including attorneys’ fees) arising from or in connection with Exhibitor’s participation in the Activity. Failure to comply will result in a breach of contract.
Commercial Support (Donation/Grant/Gift)Commercial Support is financial, or in-kind, contributions given by a commercial interest which is used to pay all or part of the costs of a CME activity. Commercial support is not tied to any promotional benefits. A donation, grant, or gift from a Commercial Interest is a form of commercial support.
The Psychiatric Society of Virginia maintains responsibility for control of content, including speaker and moderator selection. All content will promote improvements or quality in healthcare and not a specific proprietary business interest. The Company will have no influence on or involvement in content development. The activity will not promote the company's products, directly or indirectly. The Psychiatric Society of Virginia will make every effort to ensure that data regarding the company's products (or competing products) are objectively selected and represented, with favorable and unfavorable information and balanced discussion of prevailing information on the product(s) and/or alternative treatments. The Psychiatric Society of Virginia will ensure meaningful opportunities for questioning or scientific debate. No social event or meal may compete with or take precedence over educational events.
The Psychiatric Society of Virginia will ensure meaningful disclosure to the audience, at the time of the activity, regarding (a) company financing and (b) any significant relevant relationships between the company and individuals in control of content. No promotional activities will be permitted in the same room as the educational activity. No product advertisements will be permitted in the program room. Commercial interest contributions will be acknowledged by company name (No logos).
ACCME Standards for Commercial Support of Continuing Medical Education(as related to promotion and commercial support, version 3.12.2018)
Standard 1: IndependenceStandard 1.1 A CME provider must ensure that the following decisions were made free of the control of a commercial interest. (See www.accme.org for a definition of a "commercial interest" and some exemptions.) (a) Identification of CME needs; (b) Determination of educational objectives; (c) Selection and presentation of content; (d) Selection of all persons and organizations that will be in a position to control the content of the CME; (e) Selection of educational methods; (f) Evaluation of the activity.
Standard 1.2 A commercial interest cannot take the role of non-accredited partner in a joint provider relationship.
Standard 3: Appropriate Use of Commercial SupportStandard 3.1 The provider must make all decisions regarding the disposition and disbursement of commercial support.
Standard 3.2 A provider cannot be required by a commercial interest to accept advice or services concerning teachers, authors, or participants or other education matters, including content, from a commercial interest as conditions of contributing funds or services.
Standard 3.3 All commercial support associated with a CME activity must be given with the full knowledge and approval of the provider.
Standard 3.4 The terms, conditions, and purposes of the commercial support must be documented in a written agreement between the commercial supporter that includes the provider and its educational partner(s). The agreement must include the provider, even if the support is given directly to the provider's educational partner or a joint provider.
Standard 3.5 The written agreement must specify the commercial interest that is the source of commercial support.
Standard 3.6 Both the commercial supporter and the provider must sign the written agreement between the commercial supporter and the provider.
Standard 3.7 The provider must have written policies and procedures governing honoraria and reimbursement of out-of-pocket expenses for planners, teachers and authors.
Standard 3.8 The provider, the joint provider, or designated educational partner must pay directly any teacher or author honoraria or reimbursement of out-of–pocket expenses in compliance with the provider's written policies and procedures.
Standard 3.9 No other payment shall be given to the director of the activity, planning committee members, teachers or authors, joint provider, or any others involved with the supported activity.
Standard 3.10 If teachers or authors are listed on the agenda as facilitating or conducting a presentation or session but participate in the remainder of an educational event as a learner, their expenses can be reimbursed and honoraria can be paid for their teacher or author role only.
Standard 3.11 Social events or meals at CME activities cannot compete with or take precedence over the educational events.
Standard 3.12 The provider may not use commercial support to pay for travel, lodging, honoraria, or personal expenses for non-teacher or non-author participants of a CME activity. The provider may use commercial support to pay for travel, lodging, honoraria, or personal expenses for bona fide employees and volunteers of the provider, joint provider or educational partner.
Standard 3.13 The provider must be able to produce accurate documentation detailing the receipt and expenditure of the commercial support.
Standard 4: Appropriate Management of Associated Commercial PromotionStandard 4.1 Arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CME activities.
Standard 4.2 Product-promotion material or product-specific advertisement of any type is prohibited in or during CME activities. The juxtaposition of editorial and advertising material on the same products or subjects must be avoided. Live (staffed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME. For print, advertisements and promotional materials will not be interleafed within the pages of the CME content. Advertisements and promotional materials may face the first or last pages of printed CME content as long as these materials are not related to the CME content they face and are not paid for by the commercial supporters of the CME activity. For computer based, advertisements and promotional materials will not be visible on the screen at the same time as the CME content and not interleafed between computer ‘windows’ or screens of the CME content. Also, ACCME-accredited providers may not place their CME activities on a Web site owned or controlled by a commercial interest. With clear notification that the learner is leaving the educational Web site, links from the Web site of an ACCME accredited provider to pharmaceutical and device manufacturers’ product Web sites are permitted before or after the educational content of a CME activity, but shall not be embedded in the educational content of a CME activity. Advertising of any type is prohibited within the educational content of CME activities on the Internet including, but not limited to, banner ads, subliminal ads, and pop-up window ads. For computer based CME activities, advertisements and promotional materials may not be visible on the screen at the same time as the CME content and not interleafed between computer windows or screens of the CME content. For audio and video recording, advertisements and promotional materials will not be included within the CME. There will be no ‘commercial breaks.’ For live, face-to-face CME, advertisements and promotional materials cannot be displayed or distributed in the educational space immediately before, during, or after a CME activity. Providers cannot allow representatives of Commercial Interests to engage in sales or promotional activities while in the space or place of the CME activity. For Journal-based CME, None of the elements of journal-based CME can contain any advertising or product group messages of commercial interests. The learner must not encounter advertising within the pages of the article or within the pages of the related questions or evaluation materials.
Standard 4.3 Educational materials that are part of a CME activity, such as slides, abstracts and handouts, cannot contain any advertising, corporate logo, trade name or a product-group message of an ACCME-defined commercial interest.
Standard 4.4 Print or electronic information distributed about the non-CME elements of a CME activity that are not directly related to the transfer of education to the learner, such as schedules and content descriptions, may include product-promotion material or product-specific advertisement.
Standard 4.5 A provider cannot use a commercial interest as the agent providing a CME activity to learners, e.g., distribution of self-study CME activities or arranging for electronic access to CME activities.
The Company and the Psychiatric Society of Virginia agree to abide by all requirements of the enclosed ACCME Standards for Commercial Support of Continuing Medical Education.
Please acknowledge your intention to finance this activity and to comply by the above terms and conditions: